NW Nations Policies

NW Nations reserves the right to change or modify the following policies at any time.

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Entry Deadline
A team’s spot in the tournament is confirmed only once the entry form and fee is received by us. 
The absolute cut-off for entry fee payment is the Monday preceding the tournament, granted the division is not full. Teams that have not paid by Monday prior to the tournament will not be included in the tournament. No team shall be considered entered until payment has been received. Many of our tournaments sell out well in advance, we advise that you pay your entry fee as soon as you can, to ensure that you lock up a spot.

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Special Start Time Requests
Before entering a tournament, make sure your team has no other conflicts on listed tournament dates. NW Nations cannot accommodate any special game time requests. Teams need to be prepared to play at 8:00 am each day of the tournament. For three day tournaments, your team should be prepared to play at any time on all three days of the tournament.

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Tournament Start Times
Start times for all teams will be posted (Click HERE) on the website. Teams will also be notified by e-mail. In most cases, start times will be released by Wednesday prior to a tournament.

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Withdrawing from a tournament-Refund Policy
The deadline for withdrawing from a tournament is 21 days prior to the start of  a tournament. If a team withdraws after this date no refund will be given. All Refunds due will be processed and mailed no later than 10 days after the scheduled completion date of the tournament.

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Inclement Weather

If the weather is questionable the day of an event, coaches should call the NW Nations weather line. Initial updates will generally be made one hour prior to the first scheduled game of the tournament and will be updated throughout the day as necessary. We want to make certain that everyone that needs to is able to get through, so please limit the calls to coaches only please.

The NW Nations Weather line is: 503-799-5737

Adverse Weather Policy
Our first priority is the safety of everyone at the facility. If we were to experience weather that was determined by the field staff, tournament director and umpires to be severe enough to pose a player safety concern, we will delay games until conditions improve, cancel games or cancel the entire tournament if necessary. The ultimate decision on whether we can play or continue to play is made by the parks department. We will make every effort to play all tournament games, we want to play them as much as you do!

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Entry Fee Refunds

If the tournament is cancelled due to inclement weather prior to the start of the tournament each team will receive a full refund, less $75.00 to cover administrative costs.

If a tournament is cancelled once tournament play has begun,

  • No games played – Full Refund, less $75 Admin fee.
  • 1 game played – 50% Entry Fee Refund, less $75 Admin fee.
  • 2 games played – No Refund.

Any game that has started is considered to be a full game for refund purposes.

Refund Request: Because teams frequently simply transfer their fees to other events, NW Nations Baseball DOES NOT automatically refund team fees. We find this only creates more confusion; therefore, we ask that teams to”REQUEST a REFUND” through our website by clicking here. Refunds are processed as soon as reasonably possible.

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Forfeited Games
No refunds will be offered for forfeited games.

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Cancellation
If a tournament or division is cancelled by NW Nations due to lack of teams, all teams in that tournament or division will receive a full refund of the entry fee. Generally, an age group/ bracket will be held as long as there are at least three paid teams in a given age bracket.

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Combining Age Groups
NW Nations reserves the right to combine age brackets. (Example: 9u with 10u playing in one division.) This decision will be based on the number of teams that enter into each bracket. Generally, an age group/ bracket will be held as long as there are at least three paid teams in a given age bracket.

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Dishonored Checks
In the event that a tournament entry fee check is returned unpaid from the payer’s bank for any reason, the writer of the check will have five business days to re-submit the payment in full plus any bank fees incurred by NW Youth Baseball due to the the dishonored check. The only forms of payment accepted will be credit card, money order, cashiers check or cash. Personal or business checks will NOT be accepted under any circumstances. No check returned to NW Youth Baseball LLC will be re-deposited.

If after 5 business days of written notice the debt is not paid in full, we will submit the dishonored check to the District Attorney’s Office Check Enforcement Program for possible criminal prosecution. We will exercise all available legal means, civil and/or criminal to collect the debt owed. In the event that a team has submitted a check that has been dishonored, any future tournament entry fees will need to be paid by credit card, money order, cashiers check or cash only, personal or business checks will NOT be accepted under any circumstances.

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Nations Baseball Abuse & Molestation Policy
Nations Baseball sanctions teams and provides rules for league and tournament play. Nations Baseball does not organize teams, select or approve coaches, players or volunteers for these teams. Nations Baseball strongly recommends that all parents of youth participants, as well as league officials, thoroughly check into the background and character of anyone (coaches, volunteers, or other individuals) that has contact with any minor participant or volunteer of their team or league.

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Abuse & Molestation Reporting & Response Policy
Nations Baseball does not in any way allow or tolerate the abuse of children. If you know or suspect any child abuse (including sexual abuse or molestations) you must report it immediately to Nations Baseball at (877) 259-1150. Nations Baseball will conduct an investigation, keeping the safety of the children as the first priority. Knowing of instances of abuse and not reporting them may be grounds for dismissal and may result in legal liability. Nations Baseball will then notify the proper authorities regarding the allegations. Nations Baseball has the right to immediately suspend the accused party from participation in any Nations Baseball activity pending the outcome of the investigation.

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Click here for upcoming NW Nations Tournaments.